Terms of Use

Last updated: September 2026

Acceptance of Terms

By accessing or using FreePayrollCalc ("the Site," "we," "our"), you agree to be bound by these Terms of Use. If you do not agree to these terms, do not use this site. These terms apply to all visitors, users, and others who access the Site.

Estimation Only — Not Professional Advice

The calculators on FreePayrollCalc are provided for estimation and educational purposes only. Results are not tax advice, legal advice, accounting advice, or professional payroll services.

Specifically, results from these calculators:

  • Do not constitute a determination of your actual tax liability
  • Are not a substitute for IRS-approved payroll software
  • Are not the output of a licensed CPA, tax attorney, or enrolled agent
  • Cannot account for your complete financial situation
  • Do not create a professional-client relationship of any kind

Always verify calculator results with a licensed payroll professional, CPA, enrolled agent, or your payroll software before processing payroll, filing taxes, or making financial decisions.

Tax Law Changes and Rate Accuracy

Tax laws, IRS brackets, Social Security wage bases, and state tax rates change regularly. While we make reasonable efforts to update our calculators when official government sources publish new figures, we cannot guarantee that rates are current at the moment you use them.

You are responsible for verifying that the tax rates and rules applied by our calculators are correct for your specific situation at the time of use. Always confirm rates against the primary government source (IRS.gov, SSA.gov, your state's Department of Revenue) before relying on any result.

No Warranty

THE SITE AND ALL CALCULATORS ARE PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED. TO THE FULLEST EXTENT PERMITTED BY LAW, WE DISCLAIM ALL WARRANTIES, INCLUDING BUT NOT LIMITED TO:

  • Implied warranties of merchantability and fitness for a particular purpose
  • Warranties that the calculators are error-free or produce accurate results
  • Warranties of uninterrupted or secure access to the Site
  • Warranties that results comply with applicable law in your jurisdiction

Use of any calculator result is entirely at your own risk.

Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, FREEPAYROLLCALC AND ITS OPERATORS SHALL NOT BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES ARISING FROM YOUR USE OF OR RELIANCE ON ANY CALCULATOR RESULT OR INFORMATION ON THIS SITE, INCLUDING BUT NOT LIMITED TO:

  • Tax penalties, interest, or underpayments resulting from use of our estimates
  • Payroll processing errors
  • Decisions made based on calculator output
  • Any claim by a third party

In jurisdictions that do not allow limitation of implied warranties or liability, our liability is limited to the maximum extent permitted by law.

Intellectual Property

The content, design, code, and calculators on FreePayrollCalc are owned by or licensed to us. You may use the Site for personal, non-commercial purposes. You may not reproduce, redistribute, sell, or republish any calculator, its code, or substantial portions of its content without our written permission.

Tax rate data sourced from government publications (IRS, SSA, DOL, state agencies) is in the public domain. We do not claim ownership of government source data.

Third-Party Links and Advertising

This site contains links to external government websites and third-party resources for reference. We are not responsible for the content, accuracy, or privacy practices of any third-party site. Links to IRS, SSA, DOL, and state revenue websites are provided for your convenience and do not constitute an endorsement.

This site displays advertisements served by Google AdSense. We do not control the content of advertisements and are not responsible for products or services advertised. Ad placement does not imply endorsement.

Prohibited Uses

You agree not to:

  • Use the Site for any unlawful purpose or in violation of these Terms
  • Scrape, systematically download, or reproduce calculator logic for commercial redistribution
  • Attempt to disable, overload, or interfere with the Site's infrastructure
  • Use automated bots or scripts to access the Site in a manner that burdens our servers
  • Represent our calculator outputs as certified, licensed, or authoritative payroll determinations

Changes to These Terms

We may modify these Terms of Use at any time. Changes take effect immediately upon posting. The "Last updated" date reflects the most recent revision. Continued use of the Site after changes are posted constitutes your acceptance of the revised terms.

Governing Law

These Terms are governed by the laws of the United States. Any disputes arising from your use of the Site shall be resolved in accordance with applicable US federal law. We make no representation that the Site is appropriate or available for use in any particular location.

Contact

Questions about these Terms? Contact us at hello@freepayrollcalc.com.